Log in

Society for International Affairs  
Educating the International Trade Community on Export and Import Process

2023 Summer Back to Basics Conference

Monday, July 24, 2023 - Wednesday, July 26, 2023
Gaylord National Resort & Convention Center
201 Waterfront St, National Harbor, MD 20745

Day One -- Monday, July 24, 2023

7:15 | Registration & Breakfast

8:15 | Opening Remarks 

8:30 | Overview of Export Control Regimes & Regulations Panel

This Panel will provide a basic overview of U.S. Export Control Regimes and Regulations. Attendees will be introduced to the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR). The panel will discuss the various government agencies that oversee the regulations. General concepts on jurisdiction determination and 600 series will be introduced. Key definitions found in the regulations will be discussed to include defense articles, export, release, U.S. person, technical data and technology.

Introduction of scenario used throughout the sessions.

10:15 | Break

10:30 | Submission Tools

This Panel will provide guidance on the two U.S. government submission tools – DECCS for ITAR submissions and SNAP-R for EAR submissions. For DECCS, the panel will discuss registration submissions, licensing submissions and user management. Similarly, for SNAP-R, the panel will discuss obtaining Company Identification Numbers (CIN), administrator management and submission options.

11:30 | DDTC Registration

The panel will provide an overview of the registration requirements and process under the ITAR. There will also be discussion on registration management.

12:00 | Lunch

1:00 | Commodity Jurisdiction and Classification Panel 

Before you can export, you must determine which regulation (ITAR or EAR) applies to the product or technology. Determination of the “jurisdiction” is the first critical step. Next you must determine the applicable export “classification” – either U.S. Munitions List (USML) category or Export Control Classification Number (ECCN). This panel will address the process to make a self-determination on jurisdiction and classification. It will address the “specially designed” analysis. The process to submit and obtain a Commodity Jurisdiction determination will be covered to support companies that cannot make a self-determination.

Hands-on experience will be gained by walking through the commodity jurisdiction and export classification process of aerospace and defense systems/products.  This will require participants to access the ITAR and EAR to analyze products against provided criteria and make a jurisdiction and classification determination. Experts will be available to help guide you through.

2:45 | Break

3:00 | Commodity Jurisdiction and Classification Panel (Continued)

5:00 | Adjourn

5:15 | Reception

Day Two -- Tuesday, July 25, 2023

7:15 | Breakfast

8:00 | Opening Remarks

8:05 | ITAR Exemptions/EAR Exceptions Panel 

The ITAR provides “Exemptions” from the requirement for an export license.  This presentation will help you identify the various exemptions available, and when and how to use them. Exemptions will cover the exportation of defense articles, technical data and the provision of defense services and will cover ITAR sections 123, 124, 125 and 126.               

Similarly, the EAR has “license exceptions” which may satisfy a license requirement. This panel will provide a general overview of EAR Licensing requirements and EAR Exceptions that may be used in lieu of an export license. It will also cover the structure of the Commerce Control List (CCL), reading Export Classification Control Numbers (ECCN), and understanding the 10 General Prohibitions. The panel will also include a brief discussion of the “de minimis” calculation.

9:45 | Break

10:00 | ITAR Exemptions/EAR Exceptions Panel (Continued)

11:00 | ITAR/EAR Licensing Panel 

This Panel will provide a roadmap for the complex ITAR licensing process and help you identify what type of license is needed for a particular transaction. This panel will address DSP-5, DSP-73, DSP-61, DSP-85 and all supporting amendments. Attendees will learn the types of supporting documentation required to submit with each license type. Advice and tips will be provided on what the US Government regulator is looking for in an application. Guidance on how to submit a license to the government and how to track a case will be discussed. 

The panel will also map out EAR Licensing requirements and highlight supporting documentation required for certain types of license submissions, as well as No License Required exports. 

12:00 | Lunch

1:00 | ITAR/EAR Licensing Panel (Continued)

3:00 | Break

3:15 | ITAR/EAR Licensing Panel (Continued)
5:00 | Adjourn

5:00 – 6:00 | Meet the Speakers (Roundtable discussions/open Q&A) 

(DDTC-L, DDTC-P, DDTC-C, BIS, DTSA, Industry speakers)

Roundtable discussions provide attendees with the opportunity to meet the speakers to obtain answers to specific questions that they may not want to address in the larger forum.

Day Three -- Wednesday, July 26, 2023

7:30 | Continental Breakfast

8:00 | Opening Remarks

8:05 | ITAR Agreements–Overview, Preparation and Best Practices

This Panel will explain Technical Assistance Agreements (TAA), Manufacturing Licensing Agreements (MLA), and Warehouse and Distribution Agreements (WDA) – when you need them, how to prepare, and helpful best practices to ensure success. Key areas will include the preparation of the transmittal letter and agreement, managing provisos, congressional notification, and general maintenance of an agreement. In addition, this panel will address the submission of licenses in furtherance of agreements. 

10:00 | Break

10:15 | ITAR Agreements–Overview, Preparation and Best Practices (Continued) 

11:30 | DTSA Review Panel

The Defense Technology Security Administration (DTSA) will explain their critical role in the export license review and approval process. DTSA reviewers include both technical and policy experts. This panel will explain what information is necessary on your license submittals to obtain success.

12:00 | Lunch

1:00 | Got your license… now what?

This panel will address the Foreign Trade Regulations (FTR) and the various regulatory steps required when shipping tangible items. Specifically, the attendees will learn about the destination control statements of the ITAR and EAR and how to manage export shipments. The panel will cover the Automated Export System (AES) and how best to deal with U.S. Customs.  

2:45 | Break

3:00 | Trade Compliance Program/Disclosures and Enforcement

This Panel will focus on Trade Compliance Programs and what your company needs to do to implement an effective one, to include monitoring and identification of violations and an overview of the Voluntary Disclosure process.  Attendees will learn about key elements of a Compliance Program to include Management Commitment, recordkeeping, policies, procedures, training, and monitoring.  The panel will address the synergies between complying with the ITAR and the EAR.

5:00 | Conference Adjourns

Society for International Affairs | P.O. Box 9466 Arlington, VA 22219| 703-946-5683

Powered by Wild Apricot Membership Software